Summary

The Institute intends to meet all relevant Data Protection, privacy and security requirements, whether originating from legal, regulatory, or contractual obligations.

Full policy

The Institute intends to meet all relevant Data Protection, privacy and security requirements, whether originating from legal, regulatory, or contractual obligations.

The Policy document sets out the Institute’s policy regarding Personal Data collection/processing/sharing for all Schools and Functions, staff and students.

The Institute also embraces Privacy by Design and Privacy by Default principles in all its services and functions both current and future. This ensures that the public can maintain a high level of trust in the Institute’s competence and confidentiality while handling data.

The Institute shall be responsible for, and be able to demonstrate compliance with, the following key principles:

  • Personal Data shall only be processed fairly, lawfully and in a transparent manner
  • Personal Data shall be obtained only for specified, explicit, lawful, and legitimate purposes, and shall not be further processed in any manner incompatible with those purposes
  • Personal Data shall be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed
  • Personal Data shall be accurate, and where necessary kept up to date
  • Personal Data shall not be kept in a form which permits identification of a data subject for longer than is necessary for the purposes for which the Personal Data are processed
  • Personal Data shall be processed in a secure manner, which includes having appropriate technical and organisational measures in place.
  • Data Subjects Rights
  • Right of Access
  • Right to Rectification
  • Right to Erasure (sometimes referred to as the Right to be Forgotten)
  • Right to Restriction of Processing
  • Right to Data Portability
  • Right to Object to Direct Marketing
  • Right to Object to Automated Decision Making, including Profiling

The full policy is available at https://www.it-tallaght.ie/contentfiles/Documents/FOI/data_protection/IT_Tallaght_Data_Protection_Policy.pdf.


Summary

We share student records and survey data that we collect from you with the Statistics Unit of the Higher Education Authority (HEA) so they can perform their statutory functions under the Higher Education Authority Act, 1971.

Full policy

We share student records and survey data that we collect from you with the Statistics Unit of the Higher Education Authority (HEA) so they can perform their statutory functions under the Higher Education Authority Act, 1971.

This data may come from the following sources:

  • Student record data (SRS) based on institution’s registration data
  • Data from the voluntary Equal Access Survey
  • About nine months after you graduate, we may contact you to ask you to fill in the HEA Graduate Outcomes Survey. This is voluntary, and we will not give your phone or email contact details used for this survey to the HEA.
  • During your studies, you will be invited to participate in the Irish National Survey of Student Engagement. Some of your information may be sent to the HEA to ensure that the survey is offered only to relevant target groups. Your information may be matched to your survey responses in order to allow for anonymous analysis of results, for example, by gender or full-time / part-time. Your responses will be treated confidentially and no individual student will be identifiable in any reports or results generated as a result of this survey.

What the HEA does with your data

The HEA uses this data for fact-based statistical analysis to help understand the real needs that higher education should meet, to promote equality of opportunity in higher education and to assist the government in developing future higher education policies and investment.

What kinds of data we collect

  • Student Records
  • Equal Access Survey
  • Graduate Outcomes Survey

The HEA Student Data Collection Notice is available at https://www.it-tallaght.ie/hea-data-collection-notice.


Summary

The Institute may release data about you to third parties (i.e. outside IT Tallaght) where we have a legitimate reason in connection with your studies, where we have a statutory requirement or with your consent. IT Tallaght may share your relevant personal data with various bodies including the following:

Full policy

The Institute may release data about you to third parties (i.e. outside IT Tallaght) where we have a legitimate reason in connection with your studies, where we have a statutory requirement or with your consent. IT Tallaght may share your relevant personal data with various bodies including the following:

  • Data Processors (sub-contractors used by IT Tallaght in order to carry out a function for the Institute, e.g. cloud services providers, HeaNet, Educampus)
  • Higher Education Authority (HEA)
  • Quality and Qualifications Ireland (QQI)
  • Student Universal Support Ireland (SUSI) for grant eligibility/payment purposes
  • Department of Social Protection to verify employment status and eligibility for allowances
  • Revenue Commissioners
  • Professional and regulatory bodies where programmes are accredited by such bodies
  • Work placement/lnternship providers
  • Research funding bodies
  • Employers where students are studying as an apprentice
  • Other higher education institutions, partners or research organisations to which a student transfers or pursues an exchange programme or where a student's programme is being run collaboratively
  • Software providers or service providers performing administrative functions on behalf of IT Tallaght (e.g. IT services)
  • IT Tallaght Students' Union to facilitate student elections
  • External examiners
  • Direct mail agencies/printing companies to facilitate the delivery of mailshots
  • Sponsors funding student prizes and awards
  • Plagiarism detection service providers (e.g. Turnitin) to ensure academic standards
  • Potential employers/recruitment companies for verification of qualifications (only where student\graduate consent has been received)
  • Irish Survey of Student Engagement (ISSE)
  • Insurance companies in respect of accidents occurring within the Institute
  • Institute legal advisors
  • An Garda Síochána to assist in the prevention or detection of crime
  • Auditors
  • Realex (credit card payment provider)

The Data Protection Notice for IT Tallaght Students is available at https://www.it-tallaght.ie/data-protection-notice-for-it-tallaght-students.


Summary

This privacy notice explains how IT Tallaght (the Institute) collects, uses and shares your personal data. It also explains your rights in relation to the personal data we hold.

Full policy

This privacy notice explains how IT Tallaght (the Institute) collects, uses and shares your personal data. It also explains your rights in relation to the personal data we hold.

As a student (past, current or prospective) of the Institute, some of your personal data will be processed by us. The Institute is the data controller and all personal data that it holds and processes is subject to data protection legislation.

The data held by the Institute is collected from a range of sources including the CAO, previous education providers, and directly from yourself during the application and registration process. During the course of your studies, additional information is added to your record.

The Institute may share information between different internal departments for operational reasons as is necessary and proportionate for the purposes intended.

Some of the information about you that the Institute holds, such as your ethnic origin, is classified as sensitive personal data. This sensitive personal data is collected to meet Government requirements, to monitor whether our equal opportunities policies are working and to ensure that disabled students and other under-represented groups receive appropriate support. For certain programmes which involve contact with minors, information about past criminal convictions is processed. In addition to the normal standards of confidentiality, we also carefully control access to sensitive data within the Institute so that it is only available to people who 'need to know'.

The Institute holds your personal data in order to implement and manage services and processes relating to your admission, registration, teaching and learning, examining, graduation and other services such as student support services. Without this information, the Institute would not be able to provide its services. The Institute only obtains & processes information required for these purposes.

The Data Protection Notice for IT Tallaght Students is available at https://www.it-tallaght.ie/data-protection-notice-for-it-tallaght-students.


Summary

The IT Tallaght website privacy policy explains how data may be gathered about users of the Institute's website.

Full policy

The IT Tallaght website privacy policy explains how data may be gathered about users of the Institute's website.